Bring Your Own Designated Device (BYODD)

Information Technology program

The Trinity Anglican College Information Technology program will be a vital tool for students and will provide them with the following at school and at home:
• Online virtual classrooms
• Online discussion boards and collaborative learning tools
• Subject outlines, assessment tasks, feedback and results
• Digital textbooks for many subjects
• Industry-standard software for creating, editing, designing and presenting
• Wireless connection at the College with access to printers, the Internet and our online learning management system, Canvas.
In 2015, Trinity introduced Google Apps for Education which is a managed suite of key Google products and services. All students are automatically allocated an account which can be accessed by using their Trinity e-mail address and password.
Google Apps for Education
Key tools in the productivity suite include Google Docs for word processing, Google Slides for presentations and Google Sheets for spreadsheets. All Google tools include built-in collaboration functions allowing students to share and edit files in real-time. All content is stored in the student’s Google Drive, a secure unlimited cloud-based storage space.
Google Apps for Education includes dozens of critical security features specifically designed to keep students’ data safe, secure and in their control. Data belongs to the student, and Apps tools offer complete control over sharing settings. Essentially Google Apps for Education is an integrated content creation, communication and collaboration solution.
Google Apps for Education will allow Trinity students to:
• Install additional learning applications from Google
• Have secure storage on Google Drive
• Access Google Docs, Presentations and Spreadsheets (Microsoft Office alternative)
• Create blogs, websites and publish videos to YouTube with default internal access (viewable to students and staff only).
• Access and edit their documents from anywhere in the world.
Chrome Web Store
The Chrome Web Store is Google’s online app store. Thousands of web apps can be found in the Chrome Web Store. By using your Google Apps for Education account, Google by default, will present educational apps when accessing the web store.
Canvas
Canvas is a Learning Management System that can be accessed from any web-enabled device. Canvas allows students access to learning materials, discussion boards and class announcements. Students may also view and submit assignments, access their marks, feedback and collaborate with their peers. Parents can access grades, feedback, assessment documents and homework tasks as an observer of an students enrolled at the College.

 

 

 

FAQ’s

Information Technology program
Questions and Answers

Considerable planning has already gone into the implementation of this initiative, however, we anticipate some aspects of the program could change over the next few months. If you have further questions which are not covered here, please do not hesitate to contact the Head of e-Learning – Russell Parkin via byodd@trinityac.nsw.edu.au

About the program

Q: Why BYODD?
A: The College anticipates the BYODD program will not only provide students with access to expanded, global resources and content but also will give students the opportunity to take ownership of their learning and approach to creative problem solving. BYODD allows teachers to utilise technology knowing that all students will have access to a similar device (laptop) with similar capabilities. BYODD also provides you with the opportunity to select the hardware platform and software that you want your child to use.

Q: Why Canvas LMS?
A: Canvas is a cloud-based learning management system. It provides the platform from which teachers, parents and students can communicate and share resources using the BYODD devices. The College anticipates that Canvas will provide students and parents with real-time access to assignments, homework, resources, marks and teacher feedback through the adoption of this LMS. Canvas is accessible from any device with a web browser. The integrated tools including Google Drive and Google Docs make collaborative learning easier, more productive and fun.

 

 

Q: Which type of device should I buy?
A: There are two options for device types the school is prescribing for the program; a Windows-based Laptop or an Apple MacBook.

Q: Can my child use a tablet or iPod?
These will not be acceptable as student devices under this program as the primary device. These can be used as secondary devices where appropriate and with permission from the Teacher for teaching and learning purposes such as taking images or video. However, as applicable to all BYOD devices, these will not be covered by the College’s insurance policies and the College will take no responsibility for stolen, lost, or damaged devices.

Q: What are the minimum requirements?
A: We have included a detailed set of minimum requirements and functionality at the end of this document. We also have outlined recommended specifications to help parents choose the most suitable device. In most cases, if you purchase a new personal laptop computer it will meet these specifications.

 

Q: Should I buy insurance?
A: : You should purchase insurance for your child’s device and all students should have Accidental Damage protection insurance as the College will not be held liable for damage. The security of the device rests with the individual owner. Trinity Anglican College takes no responsibility for stolen, lost or damaged devices. The College’s insurance policies will not cover student devices under this program. While College employees will help students to identify how to keep personal devices secure, students will have the final responsibility for securing their personal devices. Please check with your homeowner’s policy regarding coverage of personal electronic devices, as many insurance policies can cover loss or damage.

Q: I have an old laptop at home; can I give this to my child to use?
A: We strongly recommend that the device your child brings to school is as new as possible so that it meets our minimum requirements and is as functional and reliable as possible. Devices already over three years old will probably not be suitable.

Q: My children all share a laptop; will this do for the BYODD program?
A: Ownership of the device is important and students need ‘24/7/365’ access to their technology. For this reason, it is essential that students have their own individual device.

Q: Who owns the device?
A: The school does not own the device in any way. It remains the property of you and your child at all times.

Connections

Q: Will the school provide Wi-Fi?
A: Yes. Whilst the school is open, students will be able to connect to the internet through the College Wi-Fi service when on College premises. Students choosing to stay at school after normal hours for study or homework help will be able to remain online.

Q: Will there be web-filtering?
A: When students are on school premises and connected to the internet through the school’s Wi-Fi network, web-filtering will be engaged. Inappropriate websites detected to contain age-restricted material, potentially harmful material or illegal content will not be accessible. In addition, Facebook will be blocked whilst on site. When your child is connected to the internet at home, web-filtering will be limited to whatever your internet provider supplies.

Q: Will my child be able to use 3G/4G connections instead of the school Wi-Fi network?
A: We strongly recommend that your child uses the school’s Wi-Fi service to connect to the internet whilst on school premises and does not use 3G/4G for their primary device. 3G/4G connections can become very costly and are not subject to web-filtering.

Q: Will my child be able to download songs, movies and other media on their device?
A: Your child will have local administrator rights to their device and will therefore be able to download and install any program or files they choose. Please be aware that all students have an allocation of a weekly download limit whilst connected to the College Wi-Fi. Therefore students should be browsing internet and downloading resources primarily for education purposes while on campus. All access to Internet resources, email, copyright, etc on BYODD devices is governed by the College ICT Acceptable Use policy.

Teaching and Learning

Q: How will the devices be used in class?
A: The over-arching objective for the program is to give students access to a learning tool, which provides students with the opportunity to collaborate, communicate and research on a global level in real time. Currently our teachers deliver various teaching styles which range from setting specific online tasks to giving open-ended tasks where students are expected to find the solution however they can. With the introduction of our Trinity Anglican College Information Technology program this will become more fluid and prevalent.

Q: What effect will the program have on textbooks and exercise books?
A: The College will support the use of e-Books across various subjects. The benefit of using an eBook, in addition to the reduction in weight, including the ability to search and enlarge content easily, show links to additional content, interactivity, portability and can be safely transported between school and home. Also, many students may wish to use their device in lieu of exercise books in many lessons – again, this will remain entirely up to students to decide upon but is fully supported by the College. Some subjects may require students to have hard-copy text and exercise books which will be notified via the book list.

Q: What are the requirements if my child studies specialist subjects?
If your child is studying a subject in Technological and Applied Studies or Visual Arts, students will have access to specialist software in the computer lab or on College owned laptops. Where possible, specialist software will also be made available to students in these subjects to support project work. If there are any concerns, please contact the Head of Department or class teacher for course specific requirements.

Day to Day Use and Support

Q: What do we do about printing?
A: Students will be able to print to multifunctional printing devices. Also, students may use the College computers to print. Instructions regarding printing will be provided on the Connection Days. However, the College is taking steps towards becoming a paperless environment and we encourage students to avoid printing unless absolutely necessary.

Q: Will there be means of charging the device at school?
A: Personal devices must be fully charged before school each day and run on battery power while at school. Due to Work Health and Safety issues, charging of devices cannot be provided by the College. We strongly recommend you purchase a device which has a substantial battery life so that it lasts the full school day or a second battery should be purchased.

Q: What happens if my child’s device malfunctions or is broken?
A: The College IT staff will provide technical support related to the connection to the College wireless network and Internet as well as printing. For software issues, we recommend using the ‘help’ menu or support feature of the website for the software itself. For hardware issues, you will need to contact a computer Technical Support service or the company where you bought the device. Unfortunately, the College IT staff cannot attempt to repair personal devices, as this will invalidate warranties and insurance policies. The device is owned by you, not the College. As a consequence, the responsibility of the maintenance and updating of apps is the responsibility of students and parents. The College IT department can offer advice and guidance regarding this.

Q: Will the school provide spare devices while my device is being repaired?
A: A bank of College laptops will be made available for students should their device be unavailable due to repairs. These devices will be clearly labelled as College property and the loan time will be restricted to a maximum of two weeks. There will be no charge for this loan, but a parent and the student will be required to sign an agreement before the loan device is allocated. We recommend
that, should you anticipate a repair taking more than two weeks, you arrange an alternative spare device for your child.

Q: Where is the device stored each day?
A: The student device is to be stored in the student locker when not being used in class. The locker should remain locked with appropriate padlock at all times and the device should not remain on College grounds after the conclusion of the school day.

While developing skills in the classroom, students will become familiar with a variety of troubleshooting skills. There are a number of issues that students will face in general that require some immediate resolution. Our goal is to have students who know their own device and can be mostly self-sufficient. Students can bring their device to the IT Support office for initial diagnosis in the event of malfunction. If the problem can be easily fixed within 15 minutes then the IT Support staff will do so. Issues that cannot be easily resolved by the IT Support staff, and all repairs, will be the responsibility of the student/family to arrange appropriate repair or replacement of the device. All students should have Accidental Damage & Theft Protection Insurance which can be purchased through our purchasing portal (see http://tac-byodd-info.trinityac.nsw.edu.au/#purchasing). Please check with your homeowner’s policy regarding coverage of personal electronic devices, as many insurance policies can cover loss or damage. There will be loan devices for short-term loans (up to two weeks) to cover times without a device whilst being repaired.

 

 

 

Minimum Hardware Requirements

Hardware:
Minimum System Requirements for Windows Based Laptops:
• Windows 10 (Pro or Home) – Note – Windows 10 S – also known as streamlined will not be suitable
• 8GB RAM
• 256GB SSD Hard Disk Drive
• Minimum Battery life of 6 hours

We highly recommend that you do not purchase a touch screen as these have the highest number of breakages.

Minimum System Requirements for Apple MacBooks:
• Mac OSX10.6 Snow Leopard (or higher)
• 1.3 Ghz Dual-Core Intel i Processor
• 8GB RAM
• 256GB SSD Hard Disk drive
• 13″ Screen or greater

If you are purchasing a new Macbook Air you must also purchase a USB-C to USB Adapter (https://www.apple.com/au/shop/product/MJ1M2AM/A/usb-c-to-usb-adapter?fnode=8b) as all software is installed via a USB device.

General Minimum Requirements for All Devices:
• Weight • Battery life should be greater than six hours NB: There will be limited facilities for charging available at school
• Wireless Connectivity: 802.11 N – No 3G/4G enabled devices
• Audio/Video: Headphone and Microphone Ports
• Full QWERTY Keyboard suitable for touch-typing
• Robust carry-case
• Integrated webcam

Device Access:
Students must have full administrative access to the device so that they can install programs and change settings.

Internet Browser:
Devices must have Google Chrome (version 55 or higher) web-browser so that students can access the internet and Google for education.
In addition, certain free Internet browser plug-ins which are essential are:
• Adobe Flash/Adobe Shockwave
• Java

PDF Reader:
A program which can open and view PDF files is essential. Adobe Acrobat Reader is an excellent free option.

Audio/Video Software:
A suitable audio and video application will be required. Due to the wide range of video types which exist, we strongly recommend that the free program VLC Player is installed (in addition to those already installed such as QuickTime, Microsoft Media Player etc) as it can open and view many different forms of video. VLC Media Player

Anti-Virus Software:
Up-to-date Anti-Virus Software is a must have to keep your child’s own and other files safe. Various free Anti-Virus programs exist which are available for both Windows and Mac OSX. There are several free versions you may wish to consider such as Avast Free Antivirus or AVG Free

 

 

 

Software Provided by Trinity Anglican College

Trinity Anglican College will install the following software onto the BYODD:

  1. Office 365 (Word, Excel, Powerpoint, Outlook, Onenote)
  2. Latest version of Chrome
  3. Acrobat Creative Cloud (Photoshop and illustrator)
  4. Acrobat Professional (PDF Reader)
  5. VLC Player
  6. Google drive (Cloud storage and backup)

Antivirus is not installed by Trinity Anglican College, but there are some good free software available

Trinity Anglican College does not endorse any of these products.  

 

 

 

iBroker Education Laptop Insurance

It is strongly recommended that all devices include accidental damage and theft protection. An option is to purchase insurance through iBroker Education Laptop Insurance. This can be purchased by accessing their website www.ibroker.net.au Further information is provided below for reference.

Sum Insured: All Laptops valued up to $1,500.00 (ex-GST) per Laptop
Cover: Accidental Loss or Damage and Theft as per the iBroker Education Laptop Insurance Policy (As per attached)
Insurer: QBE Insurance (Australia) Limited
Geographic Area: Worldwide for the entire period of insurance

Pricing current as of 23/01/2018 and subject to change. Please refer to ibroker website for up-to-date pricing.

Notes:
1. Premiums noted are per-unit and include GST and all other levies, taxes, fees and charges; and
2. Premiums noted apply for the corresponding period of insurance and are payable in advance; and
3. Excesses apply ‘per unit per claim’; and
4. Insurance cover as per the iBroker Education Laptop Insurance policy.

iBroker Education Laptop Insurance Policy

iBroker Financial Services Guide

iBroker Summary of Cover – Laptops